Bylaws of the IEEE Information Theory Society
Approved September 28, 1988
Amended March 18, 1992, June 22, 1992, March 22, 1995,
March 19, 1997, September 25, 1999, June 24, 2001, June 30,2002
and June 29, 2003
Article I. Purpose
Section 1. These Bylaws provide detailed guidance
for the supervision and management of Society affairs in accordance
with the Society Constitution. Amendments to these Bylaws may be
made as prescribed in Article IX, Section 2, of the Society Constitution.
Article II. Membership and Fees
Section 1. The annual Society fee shall be
set by the Board of Governors and billed and collected by IEEE Headquarters.
Section 2. Society Affiliates are non-IEEE
members who have been admitted to membership in the Society. The
Affiliates enjoy all the rights and privileges of Society members
except those accruing solely from membership in IEEE. In general,
a Society Affiliate must be a person whose technological activities
do not justify full membership in IEEE, but who may be helped by
participation in Society activities or who may contribute beneficially
to Society activities. The qualifications for Society Affiliates
and the limits in rights and privileges shall be established by
the IEEE Executive Committee which shall also fix the annual surcharge
for Society Affiliates. The annual Society Affiliate fee shall include
the annual Society fee plus the surcharge.
Section 3. Exception to the annual Society
fee shall be made for students, as prescribed by IEEE rules and
Article III. Board of Governors
Section 1. The President shall designate one
of the Board Meetings in the calendar year as the Annual Meeting
of the Society.
Section 2. No Society member may serve continuously
on the Board for longer than two terms except as provided in Section
Section 3. A Board member who is elected President,
1st Vice-President, or 2nd Vice-President for the next year shall
continue as a voting Board member to the end of that officer's term,
except that the President shall vote only if his vote would change
the outcome. A Board member who is elected President shall continue
as a voting Board member for two years after the end of his/her
term as President.
Section 4. No meeting of the Board shall be
held to transact business unless each member has been notified of
the time and place of such meeting and the main agenda items at
least 3 weeks prior to the date of the meeting.
Section 5. Official business may be transacted
at a duly called meeting of the Board only if a quorum is present.
However, if less than a quorum attends a duly called meeting of
the Board, tentative actions may be taken which will become effective
upon subsequent ratification by a majority of the Board. Minutes
of such meeting, with a ballot entry for each action to be ratified
shall be mailed by the Secretary to each Board member. Ballots must
be returned within 3 weeks in order to be counted.
Section 6. Robert's Rules of Order (revised)
shall govern the conduct of the Board on all matters not otherwise
specified in these Bylaws or in the Constitution.
Section 7. Minutes of a Board meeting shall
be mailed by the Secretary to each Board member and to the Technical
Activities Board Secretary of IEEE within thirty days of the meeting.
Section 8. Immediately upon assumption of office,
the Board President shall notify all Board members of those professional
meetings in the coming year at which it is likely that a Board meeting
will be held. All meetings of the Board shall be open to all Society
members and, whenever possible, advance notice of Board meetings
shall be given to the membership by Newsletter notice or other means.
Article IV. Nominations and Elections
Section 1. No later than two weeks prior to
the Annual Meeting of the Board, the Nominations Subcommittee shall
forward to the Board the biographies of at least 12 Society members
for election by mail ballot by all of the members of the Society.
This list must also include any Society members endorsed
by twenty or more members of the Society in response to a Newsletter
solicitation published in the first issue of the current year. This
list must also include any Society member endorsed by five or more
members of the Board.
In order to ensure adequate international representation
from regions which have been historically under-represented in the
Board of Governors, in addition to the six nominees receiving the
largest number of votes, the top nominee (not among those six) from
every under-represented region shall be elected to the Board.
For the purposes of the previous paragraph, an under-represented
region refers to each of regions 8, 9, and 10 with at least 5% of
the membership of the Society (on December 31 of the year preceding
the election) and at most one Board member (after the election
of the top six nominees).
In preparing its list of nominees for election to
the Board, the Subcommittee shall ascertain the eligibility and
willingness to serve of each nominee.
Section 2. At the Annual Meeting of the Society,
the Board shall nominate one or more of its members for the posts
of President, 1st Vice-President, and 2nd Vice-President. Each nomination
shall require a mover and one seconder. It shall be the responsibility
of the mover to ascertain in advance the willingness of the nominee
to serve if elected.
Section 3. Election of Board members shall
be by ballot, mailed to all voting members of the Society at least
45 days before the date appointed for return of the ballots.
Section 4. Election of the new President, 1st
Vice-President, and 2nd Vice-President shall be by mail ballot of
the Board. The ballots shall be distributed by the outgoing President
as soon as practical after the Annual Meeting and must be returned
to the President within 3 weeks in order to be counted.
Section 5. Election to fill within-term vacancies
in the offices of President, 1st Vice-President, or 2nd Vice-President
shall be by mail ballot of the Board with the remaining officers
serving as the nominating committee.
The election shall be conducted by the Secretary.
Section 6. The responsibilities of the Treasurer
are to prepare the budget and to carry out financial transactions
as representative of the Board and the President. The responsibilities
of the Secretary are to record the minutes of Board meetings, and
to carry out duties specified elsewhere in the Constitution and
Both jobs may be held by the same person if the President
Article V. Standing Subcommittees
Section 1. The standing subcommittees of the
Board shall include the following:
2. Constitution and Bylaws
3. Claude E. Shannon Award
5. Membership and Chapters
Section 2. The Nominations Subcommittee shall
consist of the Junior Past President, the Senior Past President,
and a former President of the Society appointed by the current President.
The Senior Past President shall chair the Subcommittee.
Section 3. The Constitution and Bylaws Subcommittee
shall consist of the two most recent past Presidents of the Board.
The senior past President shall be the chairperson of the Subcommittee.
This Subcommittee is charged with preparing suitable revisions to
keep the Constitution and Bylaws up to date and with insuring that
the Board is made aware of those sections of these documents pertinent
to proposed actions.
Section 4. The Claude E. Shannon Award Selection
Subcommittee shall consist of the President, First Vice-President,
Second Vice-President, and four other members appointed by the Nominations
Subcommittee before January 31st. At least three of the appointed
members shall be former Claude E. Shannon Award winners, and at
least one of the appointed members shall be the current, or a former,
Editor-in-Chief of the IEEE Transactions on Information Theory.
The Subcommittee is charged with deciding whether to name a Claude
E. Shannon Award winner for the following year, and to select a
winner. The President of the Society shall serve as Chairperson
of the Claude E. Shannon Award Selection Subcommittee. Ordinarily,
the decision of the Subcommittee shall be made public at the IEEE
International Symposium on Information Theory of the year preceding
Section 5. The Awards Subcommittee shall be
responsible for submitting a recommendation to the Board for the
Information Theory Society Paper Award according to Article VIII
Section 2, and for the solicitation, processing and submission on
behalf of the Society of nominations for the W. R. G. Baker Award,
the Browder J. Thompson Award, Donald Fink Award, and all other
appropriate IEEE Awards.
The Subcommittee shall consist of at least nine members
representing all major technical areas in the Society. At least
four members shall have served as Associate Editors of the Transactions
within the past three years. The First and Second Vice Presidents
of the Society serve as ex-officio voting members of this Subcommittee,
with the First Vice President serving as Chair. The Subcommittee
will be appointed by the Nominations Committee no later than January
Section 6. The Membership and Chapters Subcommittee
shall consist of the 2nd Vice-President of the Society, who shall
serve as chairperson, and of such other Society members appointed
by the 2nd Vice-President. This Subcommittee shall be responsible
for maintaining up to date membership records, a roster of Chapter
officers, and a summary of current Chapter activity. The Subcommittee
shall recommend measures for disseminating information about the
Society and for encouraging interest in Society activities among
prospective members. It shall respond to membership inquiries and
shall periodically ascertain the opinions of the membership with
regard to group policies and activities.
Section 7. The Publications Subcommittee shall
consist of the Society Transactions Editor-in-Chief who serves as
chairperson, the Associate Editors of the Society Transactions,
and the Newsletter Editor. The President, First Vice President and
Second Vice President of the Society are ex-officio members of the
committee. The Subcommittee shall generate yearly nominations for
the Information Theory Society Paper Award, as per Article VIII,
Section 1, oversee the solicitation and review of papers for publication,
and shall edit, prepare and publish the Transactions, Special Issues,
Monographs, and Newsletter as directed by the Board, with the assistance
of the IEEE Editorial Office. The Subcommittee shall recommend changes
in publication policy to the Board.
The term of office of the Editor-in-Chief shall be
three years. The Associate Editors are appointed by the Editor-in-Chief
subject to approval by the Board.
The Transactions Editor-in-Chief shall be nominated
by the Nominations Committee and shall be appointed by the Board
at an Annual Meeting.
The Newsletter Editor shall be appointed by the Board,
upon nomination by the Society President.
Section 8. The Fellows Subcommittee shall be
responsible for providing the IEEE Fellow Committee with the Society
evaluation of nominations to Fellow grade.
The subcommittee shall consist of at least five IEEE
Fellows who hold membership in the Society and represent all its
major technical areas. The Nominations Committee shall appoint the
members of the Fellow subcommittee, and designate its chairperson
by October 1st of the previous year.
The Distinguished Service Award Selection Subcommittee shall
consist of the President, First Vice-President, Junior Past-President, and
two members appointed by the Nominations Subcommittee before January 31st.
The Subcommittee is charged with deciding whether to name a Distinguised
Service Award winner for the actual year, and to select a winner. The
President of the Society shall serve as Chairperson of the Distinguised
Service Award Selection Subcommittee. Ordinarily, the decision of the
Subcommittee shall be made public at the IEEE International Symposium on
Information Theory of the year of the award.
Article VI. International Symposia
Section 1. The Society shall sponsor an annual
International Symposium on Information Theory. The Board will select
the venue and dates for the Symposium, and shall direct the appointment
of the Symposium Chair or two Co-Chairpersons. The Symposium Chairpersons
will have the entire responsibility for planning and executing the
Symposium subject only to appropriate IEEE regulations and such
guidance as the Board wishes to provide.
Article VII. Claude E. Shannon Award
Section 1. The purpose of the Claude E. Shannon
Award is to honor consistent and profound contributions to the field
of information theory. The selection is governed by Article V. Section
An honorarium of $10,000 and a suitable memento are
awarded to the Claude E. Shannon Award winners. Each Shannon Award
winner is expected to present a Shannon Lecture at the IEEE International
Symposium on Information Theory of the year of the award. In addition
to the honorarium, the Information Theory Society will pay the winner's
Section 2. The Shannon Lecturers in the years
preceding the institution of the Shannon Lecturer Award (1973-1994)
shall be considered to be Claude E. Shannon Award winners for the
years their respective Shannon Lectures were delivered.
Article VIII. Paper Award
Section 1. The Information Theory Society Paper
Award shall be given annually for an outstanding publication in
the fields of interest to the Society appearing anywhere during
the preceding two calendar years.
The purpose of this Award is to recognize exceptional
publications in the field and to stimulate interest in and encourage
contributions to fields of interest of the Society. The Award consists
of an appropriately worded certificate(s) and an honorarium of $1,000 for
a paper with a single author, or an honorarium of $2,000
equally split among the authors of the paper.
Section 2. An open call for nominations to
this award shall be published in the Newsletter.
By March 15, the chair of the Publications Subcommittee
or designee shall forward to the First Vice President a list of
at least nine articles, published in the previous calendar year,
for the consideration of the Awards Subcommittee. Each nomination
shall be accompanied by a statement outlining the contribution of
The Awards Subcommittee shall take into account (a)
all nominations submitted in response to the open call for nominations
in the last two years; (b) the nominations supplied by the Publications
Committee in the last two years; (c) any nomination that its members
may want to submit for consideration.
The Awards Subcommittee shall submit to the Board
a list of up to three selected nominations for the Information Theory
Society Paper Award at least 3 weeks in advance of the first Board
meeting following June 1st of the award year, and shall enclose
a rationale for each nominated paper explaining its contribution
to the field.
The Board shall then vote for the nominees by ballot,
conducted by the Society President or designee at the first Board
Meeting following June 1st of the award year. The paper receiving
the highest total number of votes in the balloting shall be declared
the winner of the Information Theory Society Paper Award.
Article IX. Distinguished Service Award
The purpose of the Distinguised Service Award is to honor
individuals who have shown outstanding leadership in- and provided
long-standing exceptional service to - the Information Theory Community. The
selection is governed by Article V. Section 9.
Nominations for the Distinguished Service Award can be made by
anyone and are made by sending a letter of nomination to the president of
the IT-society by April 15. The individual or individuals making the
nomination have the primary responsibility for justifying why the nominee
should receive this award. Current officers and members of the Society Board
of Governors are ineligible.
The prize shall be an ISIT or ITW participation fee waiver, a
specially engraved plaque and a certificate, and shall be presented at the
ISIT meeting held during the Summer following selection of the winner or at
an appropriate IEEE IT society activity selected by the recipient.